Board Minutes

BOARD MINUTES
December 12, 2011 

The regular monthly Board Meeting of the Board of Commissioners was called at 7:00 p.m. on November 14, 2011 at the Cynthia Neal Center, 8047 W. 91^ST Place, Hickory Hills, Illinois.

The following commissioners were present: Jerantowski, Michaels, Morgan, Kosnick, Potacki. 

Also present were: Dan Maier, Recreation Director; Jennifer Fullerton, Executive Director; Jim Murphy, Maintenance Director. 

APPROVAL OF MINUTES
Commissioner Kosnick moved, seconded by Commissioner Morgan, to approve the minutes of November 14, 2011. Ayes: Kosnick, Jerantowski, Michaels, Morgan. Abstain: Potacki. 

SECRETARY’S REPORT
Commissioner Kosnick received an November NRPA magazine and a membership card from the National Parks Conservation Association. All commissioners received a PDRMA Fall Healthbeat newsletter. Director

Fullerton showed what her Pickleball set looked like. 

CITIZEN’S REPORT
Nothing to report 

MAINTENANCE REPORT
The following was completed for the upcoming winter sledding season.

• Snow fencing was installed throughout the parks where needed.
• Sledding rules & warning signs were installed in appropriate areas.

As in the past, the city of Hickory Hills will be responsible for plowing the park district’s parking lots seven days a week, prior to opening of the buildings. The park district is responsible for keeping the lots clean throughout the day and plowing the lot at the maintenance facility.  

The following was done on the district’s vehicles last month.
·         2004 F-450 dump truck – 2 front tires $744.22
·         2000 F-150 pickup truck – rear brakes (done in house) 

Last month the blower motor in preschool was replaced by Doornbos.

 Rush Mechanical installed the voltage monitor on Krueger Park’s fitness room’s HVAC unit on December 2. It has a memory of 25 so every time there is a voltage spike it will shut the unit down and restart it in three minutes. When we go up on the roof quarterly to change the filters, he will look on the computer in the unit and press it to see how many voltage spikes there were if there were any. If you have a voltage spike you can lose the compressor. A small motor for the blower is $700 for the CN unit. At KP it is a larger unit so it would be thousands of dollars. The monitor will protect it. Director Fullerton said Rush Mechanical explained the reason why the air conditioner was shutting off which is because of the spikes that are happening from ComEd lines. Aaon will not extent the date of the warranty which is June 1 and we wanted it to extend to October 1. They said there is nothing wrong with our unit. It was shutting off because of spikes. Commissioner Potacki asked if Aaon has proof of that. Mr. Murphy said he could tell why it was shutting off and it was the voltage spikes. After he changed the settings for the voltage spikes we haven’t had the air conditioner go off. He made it broader. Now there is a protector on there so we don’t burn out our compressor or the motor. The park district is holding $1,000 for Rush Mechanical who installed the unit even though Aaon made the unit. Commissioner Potacki asked if we can have it in writing so we can go after ComEd if we need to. Director Fullerton will ask for a letter. Mr. Murphy said he didn’t know if they would do that because those units are really touchy with any voltage issues where they shut down. The unit doesn’t even have belts because it is all electronic. Commissioner Potacki said why expand the window with shutting it down. Mr. Murphy said that is how it comes in from the factory. Aaon tells the technician what he can do within the parameters of the unit. Commissioner Potacki asked if he explained how many cycles it takes before it shuts off. Mr. Murphy said he didn’t go over that but wasn’t concerned because he is only worried about the unit shutting off. Commissioner Potacki said it is set at 48 out of 20 and then you adjust 60 to 140, for example, the unit is more assessable to a problem. Mr. Murphy said he doesn’t agree because it has a frequency drive and they use that on all of their units. It is bigger than the frequency drive on the one for the activity room. The Aaon technician was up on the roof for four hours and he had to come back with tech support. Commissioner Potacki said you need the letter just in case you need to call ComEd. Mr. Murphy said he doesn’t think we’ll get a letter because all of these guys have voltage problems. He told Dornbus about it and they said even their clients get blown out from voltage spikes too. ComEd will say it is not their problem. Commissioner Michaels said we now have the means to protect the unit. Director Fullerton said that is what they are saying and have asked what it will take to release the final check. She will tell them we need something in writing. Commissioner Kosnick asked what happened when they initially set it up. Mr. Murphy said when the unit arrives it is stock and they drop it on the roof, hook up the electric and start running the unit. He had to go up on the roof several times to read the digital panel and that told them they were getting voltage spikes. Mr. Murphy said what if Rush Mechanical doesn’t provide a letter. Director Fullerton said she will have to wait to discuss it at the next board meeting. Mr. Murphy said he talks to Bruce at Rush Mechanical every week so he will call them tomorrow about the letter.

The maintenance department is still mulching leaves throughout the parks. Last month the following was planted at Martin Park.

• 1 Autumn blaze red maple
• 10 burning bushes
• 13 sumac bushes

The red maple tree & 10 burning bushes were purchased from Graff Gardens. The 13 sumac bushes were given to the district from Public Works. The wrong bushes were planted for the beautification so the company had to take them out and asked if we wanted them so they were planted at Martin Park.  

The maintenance department is in the process of rearranging both maintenance buildings to ensure all equipment can be stored indoors this winter. In January, we will begin to go over the equipment in detail in preparation for next season. 

• Tennis courts were closed November 28.
• The park district’s genie lift received its annual re-certification from Randall Industries.
• Digitron will be out December 27^th to inspect the district’s fire alarms, pull stations, heat sensors, etc.
• The furniture on Krueger Park’s deck has been stored under the deck, wrapped in a tarp for the winter months.

RECREATION REPORT
The Children’s Christmas Party was last Saturday. We had a very nice turnout with approximately 200 children. We used 92 folders this year and last year so that was for the group pictures with Santa. We had 174 gift bags and we ran out so we had to give out taffy and antlers. More non-residents are attending and it is advertised for residents only. Everyone was gone by 3pm but there were three kids waiting to be picked up who lived in Chicago Ridge. Mr. Maier said he left at 3pm and the facility manager a little after 3pm and Director Fullerton stayed to wait with them. Director Fullerton said they were picked up at 3:25pm. They were the same family that was there last, last year. Director Fullerton said we may want to consider checking ID’s if it gets any larger. Bridgeview charges $5 for non-residents and residents are free. It is difficult to prepare how many bags to have ready to hand out. Her first few years we had 20-30 bags left over and we would give them to less fortunate children.  Mr. Maier said the last few years the weather has been nice so you have a larger crowd. Santa and the face painters were done on time and the balloon artist stayed a little longer. He may bring the singing Santa back next year. Director Fullerton said a parent came up to her and said the Children’s Christmas Party is better every year and very well organized. Commissioner Jerantowski said that when the parents are leaving they tell her it is a very nice thing to do for the children and they appreciate it. Director Fullerton said she likes that you don’t have to register and no paperwork to sign. Commissioner Jerantowski said they were upset by getting the taffy and not a bag. There were a lot of people that said they were leaving and then they would come back in with their bag in their hand. There were a lot more kids than last year. Mr. Maier said he will make sure we have 225 bags. Last year, we gave out 142 and this year we had 175 to begin with and still ran out. Commissioner Jerantowski said a parent asked about an antler and she told him that was just for babies. Director Fullerton said a violin student said they didn’t get a bag or anything. She had a hat in the office and gave her one. Commissioner Morgan said kids were grabbing bags off the table. Commissioner Jerantowski said she was there the entire time and didn’t take a break.  

Kristin, the personal trainer, has been in the fitness center. She also volunteered at the Children’s Christmas party. She gives you an orientation first then the regular training session begins. Commissioner Potacki asked if she gets the check. Mr. Maier said you have to register with the park district and we pay her as an employee. She receives $25 and the park district receives $5 per half hour session. Commissioner Potacki said there isn’t any documentation when you apply to show what is wrong with you. Mr. Maier said that is part of the orientation and she will have a template at the front desk so you have something to fill it out. 

The Winter/Spring brochures have been mailed but we received 400 brochures back to us. Mr. Maier said he talks to the supervisor at the post office when this happens. He said it is because of the routes being wrong and vacant houses. No one called at KP that they did not receive a book. You wonder how many people are not getting them. Commissioner Jerantowski said when you drop them off at the apartments in the lobby later the cleaning people throw them out. Commissioner Morgan asked if there is something that requires them to put them in a mail box. Mr. Maier said there has been turnover at the post office. Director Fullerton said that the mail at CN has been very light. We can go through three days of just junk mail and a few items and then two of the days we have a large stack of mail. There are people that have mailed letters and it is taking three weeks before they are received. We have reported that to the post office. The Reporter newspaper comes out on Thursdays and we used to receive it that day or the day after. Now we haven’t been receiving the newspaper until a week after the publication date. Commissioner Morgan said she has had problems getting mail at her house and when it was reported it got worse. Director Fullerton said it hasn’t improved either. Our regular mail man retired so we have had two different mail carriers. We don’t know who our regular mail carrier. Commissioner Potacki said it has happened to him and some of the bills come in and you only have a short time to pay them. Director Fullerton said we have had to write manual checks at times because the bills come in the mail late. Sometimes we only have seven days to pay it. Director Fullerton said Mr. Maier should report it every time. Mr. Maier said he looked into a carrier service but it would be difficult to deliver to apartments because they need to put them in the mail boxes. We have had 700-800 brochures delivered back to us too. Director Fullerton asked if she should write a letter to the bulk mail clerk. Mr. Maier said he talks to the head employee all the time so it may not help. Commissioner Kosnick asked about driving to every home and counting them. Mr. Maier said it is separated by routes so every house should receive it. Director Fullerton said the post office gives us the total number of households they are delivering to. You shouldn’t have any coming back because we only give them what they tell us to give them. Commissioner Morgan said they just don’t deliver them. Commissioner Kosnick asked if they don’t deliver them to houses or apartments. Commissioner Morgan said everywhere and Director Fullerton agreed. Mr. Maier there are some extras delivered to the post office because the printer prints more than what we ask for because it is easier to finish the press run. The printer said they may give them five extras but it is almost even for each route. The post office said the printer gives them a lot more per route. Commissioner Morgan asked how much it would be to put a mailing label on each brochure. Mr. Maier said it would be double compared to bulk mailing at 18-21 cents per piece. Director Fullerton said it would be more than double because it is a flat large envelope. Mr. Maier said probably 55 cents. Director Fullerton said it would be better to go through what we go through now then pay an extra $1,000 to individually mail them. When residents call because they didn’t receive it we ask them to talk to their mail carrier and pick up one at our facilities or it is on our website. Mr. Maier said maybe they could put a number on the brochures. Director Fullerton said the printing would be expensive to put a number on each book because it is a special run. Mr. Maier said you can put a sticker on them. Director Fullerton said then approximately 5,000 brochures would have to have the label on them. Everyone agreed to leave it the way it is. 

We will be changing things with South Suburban because some teams are saying there are illegal players so we will be asking for picture ID’s and birth certificates so we have proof of the children’s ages. The coach will be suspended if they are still not honest about the ages. 

We are charging for open basketball on Sunday mornings and we don’t have as much trouble anymore. It is a lighter crowd. 

We have five teams in the Oak Lawn indoor soccer. This is more than last year. They started practicing last Saturday and they start their games this weekend.  

The senior luncheon is a week from tomorrow and it is filled. We have had cancelations so we are taking some people off the waiting list. The Stagg Choir will be there at 2pm.We will be playing bingo. There will be wrapped presents that they can pick from if they win at bingo.  

The Ab machine at KP has had some repairs. They sent the pin today but it is the wrong size with an inch short. The piece is 14 years old. We had to pay $40 in advance for it, $25 for the pin and $15 for shipping. He had the model and machine number but we still received the wrong one.  

Director Fullerton asked how the temperature is when working out in the fitness center. Commissioner Kosnick said it was fine. Commissioner Michaels said it is warm. Director Fullerton said was hearing it was cold so we warmed it up the last week. Commissioner Morgan said it is warmer than the old fitness center. Mr. Maier said the air is moving around more. Mr. Murphy said the supply vents are not right over your head.

TREASURER’S REPORT
Commissioner Michaels moved, second by Commissioner Morgan to approve Claim Ordinance 677. Ayes: Jerantowski, Kosnick, Michaels, Morgan, Potacki. Commissioner Michaels asked about check #28362 skate park supplies and how many panels do you get for $1,500. Mr. Murphy said it is not from vandalism. It is from wear and tear for skatelite. Mr. Murphy said you get five panels. It comes out of state. The other place he used to get it from wouldn’t keep the color and didn’t last that long because of the UV rays. Director Fullerton said it was $287 for shipping and there were some screws purchased. Commissioner Kosnick asked about check#28357 for PDRMA the HELP seminar for Tammy Muth. Director Fullerton said that was for her to go to that seminar and Director Fullerton has to go too. It is a human resource three day seminar that two employees from each district have to go to get full points for the PDRMA review. Ms. Muth handles the paperwork when a new employee is hired and other things come up that employees have to approach her with that are human resource questions. Commissioner Kosnick asked about a bench that was out in front of the building that was from the Women’s Club. Mr. Murphy said it is behind the garage. Director Fullerton said it was removed because we wanted the benches to match outside in front of the building. We will use it again at Krueger Park. Commissioner Kosnick asked about check#28364. Director Fullerton said that is the fundraiser for dance. They have several fundraisers, such as, candles, cookies and candy from GFS and the dancer sell it to help pay for their costumes.

Commissioner Jerantowski made note of the Investment Report for November 30, 2011.  Director Fullerton said she opened two new CD’s because of our taxes coming in.

Commissioner Jerantowski moved, seconded by Commissioner Morgan to approve the Operating Statement for November 30, 2011. Ayes: Jerantowski, Kosnick, Michaels, Morgan, Potacki.

DIRECTOR’S REPORT
Parking at Krueger Park:
Officer Sonntag from the Hickory Hills Police sent an email that said, “I am asking on Glen Oaks and Hickory Hills Police behalf for permission to have the overflow of the teacher’s park on the far south lane of Krueger Park’s parking lot. With the upcoming construction schedule it will open up traffic flow on 91^st Street and the adjoining side streets 87^th Avenue and 87^th Court. The teacher overflow has crowded the streets and I have already addressed it with the Superintendent. The teacher parking lot is full everyday and with your help we can mesh the schools and the park district a little more by allowing the spaces to open up for teacher’s use”. Director Fullerton responded back to tell her we couldn’t do it because we are already having trouble with teachers parking at Krueger Park. I told her I didn’t mind when the school calls and they have a large special event and we don’t have a high traffic day. We can’t do it on an everyday basis. We have many complaints that people coming to Krueger Park can’t park in our lot on days when we have senior luncheons, Progressive Rummy, Dominoes and trips. Roselle Park District sells parking spots to the high school because the park district is directly across from the school. The charge is $37.50 per student for the first semester and the second semester is $75.00. Commissioner Kosnick said there is no reason why they should do that since they know who comes to Krueger Park. They should put people in the northeast corner and double park them. They park in the first row and walk across the middle of the street and don’t cross at the light. Director Fullerton said when they are parking in Krueger Park’s lot there are open spots in the school’s parking lot. Commissioner Kosnick sees two to four spots open and they are at the far east end and probably have to go to the door at the west end.

Preschool:
One of our teachers will be off in December for medical reasons. Diana Mickow is teaching in the afternoon and Tom Vodicka is teaching for preschool in the morning. Tom went to school for teaching. Tom is working part time.

Krueger Park Renovation and Expansion Project:

The following is an update from the items discussed with the commissioners last month:

1)      WB Olson $6,680 - holding until we receive all warranty and operational manuals. Williams Architect is proofing them now but they didn’t receive everything from W.B. Olson yet.
2)      Dutch Barn – handicapped surface is chipping and has been replaced. They also gave Mr. Murphy a good amount of stock just in case in the future we need some replaced.
3)      There were some tiles replaced in the lobby. We used the only stock they gave us. Williams Architect and WB Olson asked the contractors to find the red tiles but they couldn’t find any. The maintenance staff called around and found some at Century Tile and purchased a case of 50. There are only 153 tiles that are red in the building.  

Splash Pad 2011 Bottom Line Report:
Splash Pad revenue decreased from last year. Here are four years of revenue: $9,666 in 2011, $10,857 in 2010, $9,284 in 2009, $11,665 in 2008. The bottom line for 2011 was $-3,368, 2010 was $-2,597 and 2009 was $-3,435 and $-2,907 for 2008. A negative amount is always shown due to the allocation of capital items.

The operating expenses were higher because beginning with 2010 year we changed the splash pad surface, canopy and fence to expire in 2016 to match the master plan. They were spread out over nine years but we changed it to six years.  Expenses for supplies were slightly lower because we were open less days due to the weather. Number of passes decreased from previous years. Many parents didn’t buy a pass early in the season because the colder temperatures in June and then it rained a lot in July. Walk in revenue was lower this year but higher than some other years. Director Fullerton said she is concerned about the passes because it has been dropping every year. There is more competition with splash pads in the area. She said she will conduct a survey next summer and talk to the parents to see what they think about the pad and to find out why they are not buying passes.

PDRMA Property/Casualty Rates:
Director Fullerton attended the PDRMA Property/Casualty Program Council Meeting in November. The park district rate went up $5 which is .02%. This rate is based on how much operating expenses have increased, increases in payroll and our loss history for the past five years. Our operating expenses will go up because of the addition put on at Krueger Park. Utilities will go up and there will be more equipment repairs for the fitness center and some operating other expenses.

Seminars/Meetings:
Tammy Muth and Director Fullerton attended the Vermont Systems FinTrac Workshop for updates to our financial software. Tammy also attended the Vermont Systems RecTrac Workshop with Teresa who is the morning CN secretary. RecTrac is our registration software. These workshops are only held once a year. With some changed to FinTrac she can save time by putting the operating statement in Excel. This saves time on preparing monthly, mid year and end of year reports.

Miscellaneous:
The November fitness center and walking track report was included in the board packet. There are 1,100 more visitors in the month of November this year compared to last year when we were in the old fitness center. New memberships are still coming in.

Safety Award:
The annual employee safety award spreadsheet was included in the board packet so you can see what employees will receive individually. These checks will be cut on December 15. The safety award comes out of the PDRMA safety award which is $1,500 annually and we also use some of these funds for staff shirts.

Tax Levy:
Director Fullerton said the tax levy ordinances were included in the board packet and the amount of $807,303 is broken down in this levy but is the same amount approved last month in the Truth & Taxation Resolution. Commissioner Michaels moved, second by Commissioner Jerantowski moved to approve ORDINANCE 2011-280 PROVIDING FOR THE LEVYING, ASSESSMENT AND COLLECTION OF TAXES FOR THE YEAR 2010 OF THE HICKORY HILLS PARK DISTRICT COUNTY OF COOK, ILLINOIS in the amount of $807,303. Ayes: Jerantowski, Kosnick, Michaels, Morgan, Potacki.

Commissioner Morgan moved, second by Commissioner Michaels moved to approve ORDINANCE 2011-281 INSTRUCTING THE COUNTY TAX EXTENSION DEPARTMENT TO ADJUST LEVIED AMOUNTS. Ayes: Jerantowski, Kosnick, Michaels, Morgan, Potacki.

Mid Year Budget Review:
The board packet included a comparison of October 31, 2011 with the last two year’s budget ending on October 31, 2010 and October 31, 2009. The tax distribution came in sooner this year so the revenue for taxes is higher than last year in all of the funds. Interest in investments is lower than last year and some of it is because the larger CD’s haven’t expired yet. Miscellaneous income is higher than last year because of the FEMA grant and Martin Park lights that were struck by lightening. For the expenses, clerical is lower in the corporate budget and higher in the recreation budget because we are coding more of the secretary salaries to the recreation budget. Legal expense is higher than last year because a bill came in very late in June for the prior fiscal year. Overtime is much higher than last year because we had a part time employee working weekend coverage and now the full time employees are back to weekend coverage like it used to be. The maintenance supply budget is lower because we haven’t had time to buy the supplies we usually do due to the construction at Krueger Park. We will get caught up this winter. In the recreation fund, the concession budget is higher because of Durbins getting more revenue from Pumpkin Fest. Great America tickets is higher and coupon books were lower this year. Program revenue is the same as last year. Preschool and dance have increased from last year. As you know, preschool had a large wait list so we added a third teacher to accommodate another class. The Fitness Center revenue is $23,000 higher because of the new addition and additional members. Splash pad is lower because of the rainy July and it was colder than last year. Trips is lower than last year in revenue and expenses. Senior revenue has increased mainly because of the card games and we were able to add an additional 25 seniors to each luncheon because construction is over. For expenses in the recreation fund, the contractual budget is slightly lower than last year. Public relations and special services have increased because of the 50^th Anniversary. Utilities is higher because of the Krueger Park addition and it may increase more when the cold weather is here. Program supplies is higher because we added more children to camp because of the Krueger Park addition. Program refunds is much lower because most of the tot classes have not been canceled. Fitness Center expenses are higher because we had to purchase all new membership swipe cards. Skate park expenses is much higher because of the skatelite that had to be replaced. The skate park is getting older so there will be more wear and tear on the ramps. In all the special funds the main different from last year to this year was the earlier tax distribution.  

IMRF:
There was an 1831 bill that was passed about a month ago. In a recap, anyone that receives a raise, January 1, 2012 or after that is 7% or higher, IMRF will ask the district to pay the difference between that raise and 6% then we will have to pay for 30 years of retirement for that person and it will have to be paid in 90 days to IMRF. For example, if someone received a 7% raise, the district would have to pay the cost of that person’s increase times 1% over 30 years and IMRF will calculate it and let us know what it would be. Then the district has 90 days to pay that amount. This district doesn’t give big raises but if it comes up in the future then we know what to expect. A couple years ago there was an employee that received a 7% raise. Director Fullerton heard about this bill a month ago because it is a state law. She heard from some director’s that other park districts passed a policy through their board that said Tier 1 & Tier 2 was exempt from that which would be anyone currently working for the park district prior to January 1, 2012. Thursday is when she saw an example of the policy that we could pass but needed to work on some wording with IMRF and with our attorney. Also, they factor in vacation time. For example, if an employee has four weeks vacation because their anniversary date is November 1 and retires December 31 the four weeks could push that person’s salary past a 6%. Then we would have to pay an accelerated payment.  This doesn’t mean the commissioners will give higher than 6% raises but if they do they wouldn’t have to pay the accelerated payment for the employees currently working here before January 1, 2012.You can’t carry over vacation time at our district. She does allow the employees to carry over vacation for about three months. Most of the employees use their vacation time by the time their anniversary expires. Commissioner Morgan asked if sick days can carry over. Director Fullerton said the sick day policy says, “Full time employees can accrue sick days at a half day per month and can be accumulated to a maximum of 120 days. For the purpose of IMRF sick days may accrue to 240 days. The park district does not pay them out when you retire they just go into IMRF and your retirement is extended. Commissioner Morgan said her school district is the same. For example, if you retire after 20 years and have 120 sick days, that gives you an extra year of service. So you retire with 21 years of service. Commissioner Morgan said it does increase with a dollar amount. Director Fullerton said you can retire at 55 but a lot of people are not doing that because they have to pay for health insurance. Director Fullerton read the changes in two policies and distributed a copy of the policy to the commissioners.  

All employees of the District who are expected to work more than 1,000 hours in a year are required under the Illinois Pension Code to participate in the Illinois Municipal Retirement Fund (“IMRF”). The District recognizes three levels of IMRF employees. Employees whose participation began before January 1, 2011 are in Tier 1. Those employees whose participation began between January 1, 2011 and December 31, 2011 are in Tier 2. Employees hired after January 1, 2012 are in a third category labeled Tier 2b for identification purposes. IMRF is a defined benefit pension plan to which member employees contribute 4.5% of their compensation on a pre-tax basis through payroll deductions made each pay period. The District contributes a percentage of the employee’s compensation at a rate determined by IMRF and provided to the District at the beginning of each calendar year.

Effective January 1, 2012, the Park District will immediately pay that portion of the present value of a pension attributable to earnings increases exceeding the greater of 6% or 1.5 times the increase in the CPI-Urban as of the previous September. The following shall be exempted from the earnings limit:

· Earnings increases for members who are more than 10 years from retirement eligibility.

· Earnings increases paid under contracts or collective bargaining agreements entered into, amended or renewed before January 1, 2012.

· Earnings increases attributable to personnel policies adopted by the governing body before January 1, 2012, and applicable only to members who were participating in IMRF before January 1, 2012.

The Park District specifically exempts the following earnings increases from the above limit:

Earnings increases exempted from the above limit are those that would trigger an Accelerated Payment for employees hired on or after December 31, 2011.  

The next section is under the vacation policy and the following has been added:

Accumulated Vacation at Retirement: Pursuant to P.A. 97-0609, the following earnings are specifically excluded from payments that would trigger an accelerated payment at retirement for those employees hired before January 1, 2012 (i.e. Tier 1 and Tier 2 participants as defined in Section 27. Tier 2B participants hired after January 1, 2012 are not eligible). 

-          Five months prior to his/her confirmed retirement date; a full time Tier 1 or Tier 2 retiring employee as defined in Retirement Section 27, will be given a choice of three options for the payout of accumulation of vacation time. They are: Utilize unused, accrued vacation time at the time of retirement, thereby extending his/her retirement date by the number of vacation days available. Full insurance benefits will continue during this time, however, the employee will not accrue any additional time off and all standard payroll deductions will apply.

-          Receive a lump sum payment four months prior to his/her confirmed retirement date. The employee will not accrue any additional time off benefits after this payout and all standard payroll deductions will apply.

-          Receive a lump sum payment as part of the final payment upon retirement. All standard payroll deductions will apply. 

Director Fullerton said there is an exemption if an employee receives a promotion. Commissioner Morgan said this bill had to do with the teachers which received a higher salary right when they were retiring. Commissioner Kosnick said it was from salary spiking. Director Fullerton said it didn’t effect the sick day policy. Commissioner Morgan asked if this new policy is for the park district or for the employees. Director Fullerton said both because if you give a larger increase of 6% the park district will have to pay the accelerated payment. Commissioner Morgan said what if an employee took on more hours or two jobs; would that be considered getting a raise? Director Fullerton said it is not a job promotion because you didn’t change their title. But if you change their title and promote that person to a higher position then it is a job promotion than you don’t have to pay the accelerated payment.  

Commissioner Morgan moved, seconded by Commissioner Michaels, to approve the IMRF policy changes for the retirement policy in Section 27 and the vacation policy in Section 30 of the policy manual as written and presented. Ayes: Kosnick, Jerantowski, Michaels, Morgan, Potacki.

NEW BUSINESS:
Commissioner Morgan said someone asked if we could paint lines on the two edges of the driveway because when it is dark and raining the edges of the driveway blend with the landscaping. Director Fullerton said it is from 88^th Avenue to the beginning of the parking lot. Commissioner Morgan said yes. Director Fullerton said we can do that in the spring.

Commissioner Kosnick asked if there was any vandalism. Director Fullerton said there wasn’t any vandalism. She leaves it on the agenda just in case something is reported between the time the board packet goes out and the board meeting.  

Commissioner Kosnick moved, second by Commissioner Jerantowski moved to adjourn to the next regular board meeting. Ayes: Jerantowski, Kosnick, Michaels, Morgan, Potacki. 

The meeting was adjourned at 8:47 p.m.

                                                                                    _____________________________
                                                                                    Secretary

ATTEST:

_____________________________
President